Digital mailroom services are rapidly replacing traditional post rooms as sorting through high volumes of letters and parcels manually is time-consuming, expensive and prone to human error.
For businesses that have adopted hybrid working model or have downsized and no longer have a post room, the conventional way of managing post is neither feasible nor future-proof.
Our secure, fast and reliable digital mailroom service solutions seamlessly manage your inbound mail, streamline mail sorting and distribution process, and substantially reduce costs associated with running a traditional post room.
A Digital Mailroom is a solution that uses advanced AI technologies and top-of-the-line document scanners to efficiently manage incoming paper-based mail. Instead of having to manually sort and distribute mail within your organisation, digital mailrooms prepare, scan and securely distribute the mail electronically to recipients and to document management and workflow systems.
This process results in significant cost savings and improved productivity. The digitised files are saved as future-proof PDF-A documents that are searchable by name, invoice number, subject matter or any other keyword. This enables swift archiving, retrieval and re-distribution at a low cost. The solution also allows for post to be saved in different formats, such as editable PDF, JPEG or TIF files for easy workflow automations.
Digital mailroom solutions are 4-5 faster than traditional post room management and reduce human error by up to 95%. Since your business mail is digitised at source and saved as indexed searchable electronic files, future retrieval from archives is extremely time saving and cost-efficient, boosting productivity and staff morale.
With our high-end document scanners, automated tools, proven digital mailroom strategy and extended quality assurance, your business mail is in good hands.
Our secure web-based AI platform enables us to seamlessly manage and distribute your business mail to a smartphone, tablet or computer — so you have instant access to your paper-based post from anywhere in the world.
Managing your paper mail can be burdensome and frustrating. This is especially true for large companies that have adopted hybrid working model or downsized offices and no longer have access to an in-house post room.
Our digital post room management services provide a convenient and efficient way for you to manage and receive printed correspondence and parcel deliveries.
No matter where your employees are based, our reliable team will redirect your business mail to the appropriate recipient or department on a secure, cloud-based server that protects sensitive information. We even accept recorded delivery and will sign for the parcel on your behalf.
Digital mailroom solutions bring your post room management in alignment with other areas of your business. To deliver the quality standards you expect, we use the world’s leading scanning and automation tools that verify and categorise documents to streamline sorting process, save time and reduce errors.
Our high-quality scanners produce high-resolution images which preserve the details of your important documents and photographs.
Whether you are considering hybrid working model or your teams are already working from home, live in a remote location or stationed overseas, our highly trained and discrete team will scan and deliver your business correspondence digitally to the right person or department in good time.
We also offer a typical mail scanning and post management service which is ideal for smaller businesses and start-ups that receive low volume of mail each month.
Not every business has the same post room management requirements. We listen to your unique business needs and tailor a customised service that works best for you — on demand and on budget.
Our tailored solutions include same day or 24hr turnaround, multi-departmental post room management and forwarding services, dedicated team access, online post storage and archiving to help businesses customise and manage their documents and records efficiently.
Contact a member of our team to discuss affordable remedies for the distribution of your digital mail.
Our tailored digital mailroom and post scanning services have obvious benefits for businesses of all sizes. With a team of dedicated and trusted professionals, fast turnaround and secure servers that protect sensitive data, we are ready to take care of your mail distribution requirements.
If you want to see how well it works before committing, contact us today and enquire about our trial privileges. We’re confident you will be suitably impressed to stay on with us.
A digital mailroom service is a service that scans and digitises your incoming mail and then forwards it to you electronically. This can save you time and money by eliminating the need to print, scan, and file paper documents. It can also help you improve your organisation and efficiency by providing you with a central location for all of your documents.
Here are some of the benefits of using a digital mailroom service:
Digital mailrooms offer several benefits that can help businesses improve their productivity, efficiency, and environmental impact. Here are some of the key advantages:
A digital mailroom is a cloud-based service that helps businesses manage their incoming mail digitally. This means that your mail is scanned, digitised, and stored electronically, rather than being printed and stored in physical folders.
This can be a great way to save time and money and to improve your company's efficiency. Digital mailrooms can also help you improve your environmental impact by reducing the amount of paper used.
Here is a simplified overview of the digital mailroom process:
For more information about our digital mailroom solutions contact us on the form below or call a member of our friendly team on +44 208 786 7200. You can also reach us via WhatsApp or email.