Digital Mailroom Services


Digital Mailroom Services and Electronic Mail Forwarding

Digital mailroom services are rapidly replacing traditional post rooms as sorting through high volumes of letters and parcels manually is time-consuming, expensive and prone to human error.

For businesses that have adopted hybrid working model or have downsized and no longer have a post room, the conventional way of managing post is neither feasible nor future-proof.

Our fast and reliable digital mailroom service solutions seamlessly manage your inbound mail, streamline mail sorting and distribution process, and substantially reduce costs associated with running a traditional post room.

pile of post waiting for digital mailroom scanning
Digital mailroom scanner

What is a Digital Mailroom?

Our digital mailroom solutions combine artificial intelligence (AI) systems and sophisticated document scanners to sort and manage inbound paper-based post. Mail is prepared, scanned and distributed via secure electronic means to recipients or document management and workflow systems.

Unlike conventional post rooms, you no longer need to manually sort and distribute mail within your organisation, nor repeatedly photocopy or scan and share post internally within departments. Subsequently digital mailrooms bring substantial cost savings and productivity to your organisation.

The digital file is saved as future-proof PDF-A document, searchable for example by name, invoice number, subject matter or any other keyword, enabling you to archive, retrieve and re-distribute quickly and cost-efficiently. Post can also be saved as editable PDF, JPEG or TIF files for various workflow automations.

Why Should I Invest in Digital Mailroom Solutions?

Digital mailroom solutions are 4-5 faster than traditional post room management and reduce human error by up to 95%. Since your business mail is digitised at source and saved as indexed searchable electronic files, future retrieval from archives is extremely time saving and cost-efficient, boosting productivity and staff morale.

With our high-end document scanners, automated tools, proven digital mailroom strategy and extended quality assurance, your business mail is in good hands.

Our secure web-based AI platform enables us to seamlessly manage and distribute your business mail to a smartphone, tablet or computer — so you have instant access to your paper-based post from anywhere in the world.

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efficiency reliability quality service

Reliable Digital Post Room Management Services

Managing your paper mail can be burdensome and frustrating. This is especially true for large companies that have adopted hybrid working model or downsized offices and no longer have access to an in-house post room.

Our digital post room management services provide a convenient and efficient way for you to manage and receive printed correspondence and parcel deliveries.

No matter where your employees are based, our reliable team will redirect your business mail to the appropriate recipient or department on a secure, cloud-based server that protects sensitive information. We even accept recorded delivery and will sign for the parcel on your behalf.

Digital Mailroom Solutions with High-End Post Scanning

Digital mailroom solutions bring your post room management in alignment with other areas of your business. To deliver the quality standards you expect, we use the world’s leading scanning and automation tools that verify and categorise documents to streamline sorting process, save time and reduce errors.

Our high-quality scanners produce high-resolution images which preserve the details of your important documents and photographs.

office worker using a laptop computer
document scanned and made accessible worldwide

Low-Cost Mail Scanning and Post Management Services

Whether you are considering hybrid working model or your teams are already working from home, live in a remote location or stationed overseas, our highly trained and discrete team will scan and deliver your business correspondence digitally to the right person or department in good time.

We also offer a typical mail scanning and post management service which is ideal for smaller businesses and start-ups that receive less than 500 letters a month.

Tailored Post Room Management For Your Business Mail

Not every business has the same post room management requirements. We listen to your unique business needs and tailor a customised service that works best for you — on demand and on budget.

Our tailored solutions include same day or 24hr turnaround, multi-departmental post room management and forwarding services, dedicated team access, online post storage and archiving to help businesses customise and manage their documents and records efficiently.

Contact a member of our team to discuss affordable remedies for the distribution of your digital mail.

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trial offer for service

Trial Our Digital Mailroom and Post Scanning Services Today

Our tailored digital mailroom and post scanning services have obvious benefits for businesses of all sizes. With a team of dedicated and trusted professionals, fast turnaround and secure servers that protect sensitive data, we are ready to take care of your mail distribution requirements.

If you want to see how well it works before committing, contact us today and enquire about our trial privileges. We’re confident you will be suitably impressed to stay on with us.

Learn More About Our Digital Mailroom Solutions

For more information about our digital mailroom solutions contact us on the form below or call a member of our friendly team on +44 208 786 7200. You can also reach us via WhatsApp or email.

Other Services

Other Related Services

Whether you a need company formation, regular telephone answering or ad-hoc meeting room hire, we have them all covered for you at affordable and flexible rates so you can operate your business efficiently at less cost from anywhere, anytime.

  • Telephone Answering Have your business calls answered in your company name when you are busy. You can choose which calls to be answered and when by our professional receptionists.

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  • Virtual Office Switch to a London Virtual Office and run your business from home or anywhere in the world. Access meeting rooms and coworking office spaces as and when required.

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  • Mail Scanning Read your snail-mail on a smart phone, tablet or PC with our highly commended Mail Scanning service. We scan your post same day and deliver securely.

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  • Mail Forwarding A trusted and reliable Mail Forwarding service in London. We accept post and packages delivered by all major couriers and forward to you safely, anywhere in the world.

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